Administrative Assistant – ISERC Operations & Compliance
AI summary
KCA University is hiring an Administrative Assistant for its Institutional Scientific and Ethics Review Committee (ISERC) Secretariat in Nairobi. The role provides administrative and operational support for research ethics review, compliance tracking, post-approval monitoring, and records management in line with university policies and NACOSTI requirements. It is a full-time entry-level position with a deadline of 09/10/2026.
- Full-time entry-level role at KCA University
- Supports ISERC research ethics review and compliance activities
- Requires Business/Public Administration Degree or Diploma
- At least 2 years of relevant experience needed
- Deadline: 09/10/2026
AI job guide
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AI salary guide
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- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, no_experience, Administrative AssistantThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant – ISERC Operations & Compliance evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to KCA University (KCAU) and the role in Not specified.
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- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-10-09.
Source and safety check
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- Original source link available
- Application method is clear
- Deadline is available: 2026-10-09
- No major risk signal was detected in the captured text.
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Original source description
Job Title: Administrative Assistant – Iserc Operations and Compliance
Date Posted: 28/09/2026
Job Type: Full Time
Job Level: Entry
Employer: KCA University (KCAU)
Industry: Administration
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 09/10/2026
Administration Jobs, KCA University Jobs. Administrative Assistant – ISERC Operations & Compliance provides admin support, manages ethics documentation, and ensures compliance, requires a Business/Public Admin Degree/Diploma and 2+ years experience.
Job Objective
The Administrative Assistant – ISERC Operations and Compliance will be responsible for providing administrative and operational support to the Institutional Scientific and Ethics Review Committee (ISERC) Secretariat to facilitate the efficient management of research ethics review and post-approval monitoring activities. The role supports compliance tracking, records management, and coordination of monitoring activities to ensure adherence to University policies and the National Commission for Science, Technology and Innovation (NACOSTI) requirements.
Duties and Responsibilities
Monitor ongoing research projects to ensure compliance with approved protocols, university policies and national and international ethical guidelines.
Coordinate post-approval oversight activities, including tracking ethical approval renewals, annual progress reports, protocol amendments, and study closure reports.
Support and coordinate routine and for-cause monitoring visits and audits to assess adherence to approved procedures and protect research participants, under the guidance of relevant research oversight personnel.
Support the documentation and coordination of protocol deviations, non-compliance cases, and participant complaints, and escalate these to the relevant personnel for review and appropriate corrective and preventive action.
Monitor and support reporting of adverse events and unanticipated problems, ensuring timely communication to the Scientific and Ethics Review Committee and relevant regulatory bodies.
Support the safeguarding of the rights, safety, dignity, and confidentiality of research participants by facilitating the proper documentation and implementation of informed consent and ethical requirements.
Maintain comprehensive records and databases relating to compliance activities, monitoring reports, site visits, and regulatory documentation.
Prepare administrative and periodic compliance reports, and support compiling information and documentation for management and the Scientific and Ethics Review Committee on research oversight and regulatory compliance.
Support quality assurance and continuous improvement initiatives, including the development and review of Standard Operating Procedures (SOPs), accreditation processes, and institutional research governance systems.
Support the ethical clearance process in report preparation, documentation, tracking of submissions, and other related activities.
Qualifications And Experience
Bachelor’s Degree in Social Sciences, Health Sciences, Communication, Information Science or related disciplines from an accredited and recognised University.
Training in Research Ethics and Responsible Conduct of Research.
At least one (1) year of experience in research administration, ethics review, compliance monitoring, quality assurance, or research management in a University or a comparable Institution.
Experience working with Institutional Scientific and Ethics Review Committees (ISERCs), Institutional Review Boards (IRBs), or research institutions will be an added advantage.
Experience in conducting audits, inspections, or monitoring research projects is desirable.
Other Skills And Competencies
Knowledge of NACOSTI guidelines and international ethical standards.
Strong analytical and report-writing skills.
Ability to conduct inspections, audits, and investigations objectively.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office applications and electronic records management systems.
Ability to work independently and maintain confidentiality.
High ethical standards, integrity, and attention to detail.
Computer skills in relevant areas from a recognised Institution.