Job in Kenya
Administrative Assistant
CountyNairobi CountyCityNot specifiedContractFull TimePosted2026-09-21Close date2026-09-30Experience3 yearsSourceCorporate Staffing KenyaSalaryOpen
administrative assistantexecutive supportoffice administrationnairobifull timemid levelbusiness administrationmanaging director officeentregadorAdministrative AssistantExecutive SupportAdministration
AI summary
Haco Industries is hiring an Administrative Assistant in Nairobi to provide high-level administrative and operational support to the Managing Director’s Office. The role involves managing executive schedules, coordinating Board and leadership activities, preparing briefings and reports, and liaising with senior management and external stakeholders. The position requires a Bachelor’s degree in Business Administration and at least 3 years of relevant experience.
- Supports the Managing Director’s Office and Executive Committee
- Manages executive schedules, travel, meetings and priority deliverables
- Coordinates Board activities, correspondence and action tracking
- Requires Business Administration degree and 3+ years experience
- Deadline: 30/09/2026
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Open. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in entregador, Administrative Assistant, Executive SupportThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Haco Industries and the role in Not specified.
- Add concrete examples related to entregador, Administrative Assistant, Executive Support, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-09-30.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-09-30
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Assistant role in entregador, Administrative Assistant?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Haco Industries before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Job Title: Administrative Assistant
Date Posted: 21/09/2026
Job Type: Full Time
Job Level: Middle
Employer: Haco Industries
Industry: Administration
Salary: Open
Location: Nairobi
Country: Kenya
Deadline: 30/09/2026
- Administration Jobs, Haco Industries Jobs. Administrative Assistant coordinates office operations, manages schedules, handles correspondence, and supports departmental workflows, requires a Business Administration Diploma/Degree and 3+ years experience.
- Role Summary
- Reporting to the Executive Assistant, the Administrative Assistant provides comprehensive administrative and operational support to the Managing Director’s Office.
- The role ensures the efficient coordination of executive schedules, cross-functional priorities and stakeholder engagements, while serving as a professional point of contact for the Executive Committee (EXCO), senior leadership and client-facing teams.
- The position requires a proactive, highly organized and detail-oriented professional who can anticipate needs, manage competing demands and deliver timely, high-quality support in a fast-paced environment.
- By coordinating information, activities and follow-up actions effectively, the role enables senior leaders to remain focused on strategic priorities and enhances the overall effectiveness of the executive office.
- Key
Responsibilities
- Provide high-level administrative, logistical and strategic support to the Managing Director’s Office.
- Manage executive schedules, meetings, travel, official engagements and priority deliverables.
- Coordinate Board and leadership activities, correspondence, records and action tracking.
- Prepare briefings, reports, presentations and other decision-support materials.
- Serve as a key liaison with senior management, government representatives, development partners and other stakeholders.
- Oversee selected cross-functional initiatives and ensure timely follow-through on agreed actions.
- Monitor organizational developments and emerging risks, escalating priority matters appropriately.
- Maintain the highest standards of professionalism, discretion, confidentiality, accuracy and protocol.
- Leverage technology and Al-enabled tools to improve executive-office efficiency and service delivery.
- Provide seamless executive support by assuming the Executive Assistant’s
- during her absence.
- Qualifications and
Experience
- Bachelor’s degree in business administration or a related discipline, with a minimum of Upper Second-Class Honours or an equivalent qualification.
- At least three years’ executive support experience, including coordination of C-suite engagements, Board or governance matters, senior stakeholders and confidential communications.
- Advanced proficiency in Microsoft Office, Excel, dashboards, data analysis and reporting, with the ability to leverage technology and Al-enabled tools to improve executive-office efficiency.
- Excellent communication, organisation, planning and prioritisation skills, with a proactive, solutions-oriented approach and the ability to anticipate stakeholder needs. Ability to work independently, exercise sound judgement and remain accountable in a fast-paced environment.
- Demonstrated executive presence, professionalism and confidence when engaging senior leaders and key stakeholders.
- Proficiency in French is an added advantage.
Source and provenanceSource: Corporate Staffing Kenya. Last checked: 2026-09-27.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.
Never pay to apply. Always confirm the original source and watch for payment requests, sensitive document requests, or unrealistic promises.