Administrative Assistant
AI job insight
Green Heart is hiring an Administrative Assistant in Kilifi to handle procurement, office support, records, calendar coordination, and HR logistics across office and field sites. Candidates with 1–2 years of admin or procurement experience (strong juniors considered) and clear English and Swahili are encouraged to apply. Full-time role with a deadline of 31 October 2026.
- Full-time Administrative Assistant role based in Kilifi
- 1–2 years of admin, procurement, or office-support experience required (juniors considered)
- Daily work across Google Workspace (Drive, Calendar, Docs, Sheets) and Notion
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Green Heart is hiring an Administrative Assistant in Kilifi to handle procurement, office support, records, calendar coordination, and HR logistics across office and field sites. Candidates with 1–2 years of admin or procurement experience (strong juniors considered) and clear English and Swahili are encouraged to apply. Full-time role with a deadline of 31 October 2026.
- Full-time Administrative Assistant role based in Kilifi
- 1–2 years of admin, procurement, or office-support experience required (juniors considered)
- Daily work across Google Workspace (Drive, Calendar, Docs, Sheets) and Notion
- Covers procurement, compliance paperwork, petty cash, travel booking, and HR support
- Requires clear written and spoken English and Swahili
- Mid-level role with strong organization, discretion, and deadline discipline
- Application deadline: 31 October 2026
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Open. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- PreferredPractical evidence in internship, Administrative Assistant, Office AdministratorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in KilifiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Green Heart and the role in Kilifi.
- Add concrete examples related to internship, Administrative Assistant, Office Administrator, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Life; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-10-31.
Source and safety check
- Life
- Original source link available
- Application method is clear
- Deadline is available: 2026-10-31
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Assistant role in internship, Administrative Assistant?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Kilifi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Green Heart before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
Job Title: Administrative Assistant
Date Posted: 18/10/2026
Job Type: Full Time
Job Level: Middle
Employer: Green Heart
Industry: Administration
Salary: Open
Location: Kilifi
Country: Kenya
Deadline: 31/10/2026
Administration Jobs, Green Heart Jobs. Administrative Assistant provides procurement, office support, and administrative coordination, requires 1–2 years admin/procurement experience (juniors considered). Full-time role in Kilifi.
Trust is earned on the ground: in supplies that never run out, files that are always where they should be, deadlines met before they fall due, and confidences kept. As our Administrative Assistant, you’re the quiet engine behind all of it — across the office, show home, pump house, and solar power plant. It’s detail work, done with intention. And it matters.
Responsiblities
Office & Facilities
Keep things stocked & running
Supplies and consumables in stock, equipment repairs coordinated, parcels handled, and travel & accommodation booked to policy.
Systems
Keep records clean
Daily data entry across Google Drive and Notion, new-hire and exit folders, internal trackers kept current — and filing errors flagged, not buried.
Logistics & Calendar
Keep the team on schedule
Book all-staff and organization meetings, follow up on action points, and schedule reviews and events.
Land & Compliance
Keep the paperwork tight
Maintain land transaction files, chase signatures, track compliance deadlines, handle petty cash and procurement documents, and support work-permit renewals.
People Operations
Support the team
Recruitment logistics, onboarding setup, leave tracking, staff events, and distributing HR communications.
What success looks like
Nothing falls through the cracks
Supplies never run out unexpectedly, files are where they should be, deadlines are tracked early, and confidential information is handled with discretion. You spot what needs doing before being asked.
Requirements
- Have 1–2 years in an admin, procurement, or office-support role (preferred, not absolute — strong juniors welcome).
- Are highly organized, and work with intention and real attention to detail.
- Are comfortable with Google Workspace (Drive, Calendar, Docs, Sheets) and Notion.
- Write and speak clear English and Swahili.
- Prioritize well and hit deadlines reliably.
- Are discreet and trustworthy with confidential information.
- Stay calm and reliable under pressure.
- Are eager to learn and grow with a community that’s still being built.