Administrative Assistant
AI summary
The EBRD is hiring an Administrative Assistant for its Resident Office in Nairobi, Kenya. The role involves providing administrative support to staff, including managing travel arrangements, screening calls, organizing meetings, maintaining filing systems, and assisting in project preparation. The ideal candidate should have strong organizational skills, attention to detail, and the ability to work in a multicultural environment.
- Junior-level position at a major international development bank
- Based in Nairobi, Kenya with international team collaboration
- Application deadline: October 04, 2026
- Requires higher education and secretarial/administrative experience
- Must be fluent in English and computer literate in Microsoft Office
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, finance, NGO / International OrganizationThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Regular contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to EBRD - European Bank for Reconstruction and Development and the role in Nairobi.
- Add concrete examples related to internship, finance, NGO / International Organization, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Impactpool Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-10-04.
Source and safety check
- Impactpool Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-10-04
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Assistant role in internship, finance?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research EBRD - European Bank for Reconstruction and Development before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Deadline: October 04, 2026 (10 days)
Administrative Assistant
EBRD - European Bank for Reconstruction and Development
Nairobi
Junior level
Speaks English
Application
Apply
Summary by Impactpool
The EBRD is seeking an Administrative Assistant for its Resident Office in Nairobi, Kenya. This role involves providing administrative support to staff, including managing travel arrangements and assisting in project preparation. The Assistant will handle various tasks such as screening calls, managing diaries, organizing meetings, and maintaining filing systems. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a multicultural environment.
Candidate
Requirements
Higher
for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Summary by Impactpool
The EBRD is seeking an Administrative Assistant for its Resident Office in Nairobi, Kenya. This role involves providing administrative support to staff, including managing travel arrangements and assisting in project preparation. The Assistant will handle various tasks such as screening calls, managing diaries, organizing meetings, and maintaining filing systems. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a multicultural environment.
Candidate
Higher
Education
- Fluent in English
- Secretarial and administrative
- Fluent English, with excellent written and oral communication skills
- Experience/Knowledge
- Secretarial and administrative
- Fluent in English
- Secretarial and administrative
Experience
Good organizational skills
Ability to prioritize work
Excellent communication skills
Attention to detail
Ability to work under pressure
Strong team player
Computer literate in Microsoft Office
Requisition ID
37051
Office Country
Kenya
Office City
Nairobi
Division
Banking Countries of Operations
Contract Type
Regular
Contract Length
Posting End Date
04/10/2026
As this role involves collaboration with international teams, we kindly ask that you submit your resume in English.
Purpose of Job
We are currently recruiting and Administration Assistant in our Resident Office in Nairobi, Kenya. The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation.
Accountabilities &
& Qualifications
Academic Qualifications
Higher
essential
Good organisational skills, proactive and flexible attitude to work essential.
Ability to prioritise own work and to work on own initiative.
Good communications skills, including pleasant and efficient telephone manner
Attention to detail and eye for accuracy
Ability to cope well under pressure
Ability to build effective working relationships with clients and colleagues in a multicultural environment
Conscientious, reliable and flexible with a professional and helpful attitude.
Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
Willing to work overtime as and when required, sometimes at short notice.
Ability to multi-task while remaining calm and professional and a capacity for hard work.
Excellent interpersonal manner, including tact and diplomacy.
Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
Ability to take on responsibility.
Excellent time-keeper.
Technical Skills
Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
What is it like to work at the EBRD? / About EBRD
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
At EBRD, our Values – Inclusiveness, Innovation, Trust, and Responsibility – are at the heart of how we work. We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact. These principles shape our culture and define our success. We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment.
The EBRD environment provides you with:
Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in.
A working culture that embraces inclusion and celebrates diversity. Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively.
A hybrid workplace that offers flexibility to teams and individuals; that is based on trust, flexibility and connectedness.
An environment that places sustainability, equality and digital transformation at the heart of what we do.
A workplace that prioritises employee wellbeing and provides a comprehensive suite of competitive benefits.
Diversity is one of the Bank’s core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability.
Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).
Job Segment:
Secretary, Administrative Assistant, Bank, Banking, Sustainability, Administrative, Finance, Energy
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the
Good organizational skills
Ability to prioritize work
Excellent communication skills
Attention to detail
Ability to work under pressure
Strong team player
Computer literate in Microsoft Office
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Connect with organization
Administrative Assistant
EBRD - European Bank for Reconstruction and Development
Nairobi
Junior level
Speaks English
Apply
Responsibilities
- Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service.
- Distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member.
- Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder’s schedules.
- Proof read and draft routine business correspondence for Banker’s signature, editing, photocopying, scanning and binding documents;
- Organising conference calls, video conferences, external and internal meetings;
- Travel arrangements for various business trips, including visas arrangements and preparation of ECFs and following up reimbursement process
- Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
- Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
- updating DTM entries as per the OPSCOM minutes and memo;
- OpsCom preparation: video-link organising.
- Assist in the organisation of workshops and seminars, preparing presentations for internal and external meetings;
- Working with visiting missions in the related areas
- To replace receptionist in her absence
- Ad-hoc other secretarial and administrative duties when required.
- Depending on RO to assist two-three lawyers and deal with OGC related issues particularly processing of POAs related to the project; processing of legal documentation, safekeeping; completion of OGC formsTranslation of short documents (max. 1,5-2 pages)
- Depending on RO working with petty cash payments can be required
- Depending on RO may be assigned to coordinate in visa/registration issues, liaise with the MFA
- Resonsibilities relating to finance and SAP support
- Knowledge, Skills,