Administration Assistant
AI summary
HUCAA Alumni Association is hiring an Administration Assistant in Nairobi to manage correspondence, membership records, compliance, and event logistics. The role serves as the main focal point between alumni, partners, and stakeholders, supporting the association’s activities and visibility.
- Main focal point between alumni, partners, and governing bodies
- Handles administration, communications, and event logistics
- Preference for HUC alumni or those previously associated with HUC/HUCAA
- Requires strong English writing and office tools skills
- Proficiency in Canva and social media platforms needed
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, administration, secretarialThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NairobiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administration Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Hekima University College and the role in Nairobi.
- Add concrete examples related to internship, administration, secretarial, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Kenya
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administration Assistant role in internship, administration?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nairobi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Hekima University College before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
OVERVIEW
The HUCAA Alumni Association (HUCAA) is seeking a dynamic and committed Admin Assistant to perform administrative duties, internal and external communication, as well as logistical management of the association’s activities. This strategic role serves as the main focal point between members, partners, and the governing bodies of the association.
KEY
Responsibilities
- Under the supervision of the Executive Board, the Admin Assistant will be responsible for:
- Administration
- Manage correspondence (emails, official letters, WhatsApp communications)
- Draft administrative documents and internal communications
- Maintain and regularly update the association’s membership database
- Ensure statutory and audit compliances
- Support HUC Administration on regular basis
- Association’s Focal Point
- Serve as the primary interface between alumni, friends, partners, and stakeholders
- Ensure smooth flow of information within the network
- Respond to internal and external inquiries
- Contribute to the visibility and representation of the association
- Manage membership registrations
- Logistical Management
- Assist in the coordination and planning of events (meetings, conferences, gatherings)
- Handle logistical aspects (bookings, materials, participant reception)
- Ensure operational follow-up of activities
- Oversee the smooth execution of organized events
Requirements
- Mandatory Criteria
- Familiar with HUC and most
Preferred Qualifications
- to be an alumnus <certificate or degree program> or associated with HUC or HUCAA in the past in any formal capacity
- Excellent writing skills in English; additional languages are an asset
- Good command of office tools (Word, Excel, email, etc.)
- Proficiency in Canva
- Proficiency in WhatsApp and social media platforms such as Instagram, Facebook, and LinkedIn
- Key Skills
- Strong organizational skills and ability to manage priorities
- Excellent communication and interpersonal skills
- Ability to work both independently and as part of a team
- Proactive mindset and strong sense of responsibility
- Skills in logistics and event management
- Additional Assets
Experience
- in an association or similar organization
- Knowledge of digital communication tools
- in project coordination
- Personal Attributes
- Strong sense of rigor and professionalism
- Availability and responsiveness
- Discretion and respect for confidentiality
- Commitment to HUCAA and HUC values