Accounts Payables

A

Accounts Payables

Amotech Africa

Accounting, Auditing & Finance

Today

New

Nairobi

Full Time

Confidential

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Language Requirement:

English

Work Type:

Full Time

Working Hours:

8 to 5

Applicant Location:

Kenya

Job descriptions & requirements

The Payables Accountant is responsible for managing accounts payable, ensuring timely and accurate tax and statutory compliance, maintaining effective supplier and OEM relationships, and safeguarding the accuracy and integrity of financial records. The role also supports cost control, project costing, financial reporting, and internal controls to enhance operational and financial efficiency across the Kenyan entities.

Key Responsibilities

• Tax and Statutory Compliance
• Prepare, file, and facilitate timely payment of statutory deductions and taxes, including PAYE, NSSF, NITA, HELB, Withholding Tax (WHT), VAT, and import duties, in accordance with applicable legislation.
• Ensure compliance with Kenyan tax laws, statutory requirements, and relevant regulatory deadlines.
• Monitor changes in tax legislation and advise management on their financial and operational implications.
• Liaise with the Kenya Revenue Authority (KRA) and other regulatory bodies on tax matters, assessments, reconciliations and compliance queries.
• Maintain accurate tax records, supporting schedules, and documentation for audits and regulatory reviews.
• Accounts Payable and Supplier Management
• Receive, verify, and record supplier invoices in the accounting system, ensuring accuracy, completeness, appropriate approvals, and compliance with company policies.
• Process supplier payments accurately and within agreed payment terms, subject to cash flow availability and authorized payment approvals.
• Reconcile supplier statements and resolve discrepancies, disputed invoices, and outstanding balances promptly.
• Maintain effective working relationships with OEMs, suppliers, and other vendors to support uninterrupted operations and favourable payment terms.
• Reconcile intercompany accounts and investigate and resolve variances with the relevant entities.
• Maintain accurate accounts payable records and provide regular reports on outstanding payables, due payments, and supplier balances.
• Chair the Procurement Committee responsible for the annual supplier prequalification exercise, ensuring a transparent, documented, and consistent evaluation process in line with company procurement policies.
• Bank Reconciliations and Financial Controls
• Prepare timely bank reconciliations for assigned bank accounts and investigate and resolve unreconciled items.
• Verify the accuracy and completeness of banking transactions and ensure appropriate supporting documentation is maintained.
• Identify unusual transactions, control weaknesses, and discrepancies and escalate material issues to management.
• Ensure compliance with established financial procedures, approval limits, and internal control requirements.
• Support internal and external audits by providing accurate records, reconciliations, and supporting schedules.
• Expense Management and Cost Control
• Verify the accuracy, completeness, classification, and authorization of expenses and ensure appropriate supporting documentation is available.
• Monitor expenditure against approved budgets and identify significant variances for review by management.
• Recommend cost-saving opportunities, process improvements, and measures to enhance spending efficiency.
• Support internal control reviews and implement corrective actions relating to expense management and payment processes.
• Ensure expenses are recorded in the appropriate accounting periods and allocated to the correct cost centres, projects, or departments.
• Project Costing and Financial Analysis
• Support the preparation of project budgets, cost estimates, and project profitability analyses.
• Monitor project expenditure against approved budgets and investigate and report significant cost variances.
• Ensure project-related costs are accurately captured and allocated to the relevant projects.
• Provide financial information to support project cost monitoring, forecasting, and management decision-making.
• Identify cost overruns, potential savings, and other financial risks associated with ongoing and upcoming projects.
• Financial Reporting
• Prepare monthly financial reports for the Kenyan entities, ensuring accuracy, completeness, and timely submission.
• Prepare supporting schedules for expenses, accounts payable, statutory obligations, and other assigned balance sheet and income statement accounts.
• Review expense trends, supplier balances, tax liabilities, and other relevant financial information and highlight significant variances to management.
• Ensure timely completion of assigned month-end closing activities, including reconciliations, accruals, and expense cut-off procedures.
• Maintain proper accounting records in accordance with applicable accounting standards and company policies.
• General Responsibilities
• Maintain an organized and up-to-date filing system for financial, tax, supplier, banking, and procurement records.
• Support the implementation and continuous improvement of accounting systems, policies, and procedures.
• Maintain confidentiality and integrity in handling financial and supplier information.
• Perform other finance-related duties reasonably assigned by the Chief Financial Officer.
• Minimum Qualifications and Experience
• Bachelor of Commerce in Accounting, Finance, or a related discipline.
• CPA Part III qualification or equivalent progress towards a recognized professional accounting qualification.
• Three to five years of relevant experience in accounts payable, taxation, and general accounting within a busy finance department.
• Practical knowledge of Kenyan tax legislation and statutory compliance requirements.
• Experience liaising with KRA and other regulatory bodies on tax and compliance matters.
• Good understanding of International Financial Reporting Standards (IFRS).
• Demonstrated experience in supplier reconciliations, bank reconciliations, expense management, and project costing.
• Proficiency in Microsoft Office, particularly Excel, and accounting or ERP systems.
• Key Competencies
• High attention to detail and accuracy.
• Strong analytical, organizational, and problem-solving skills.
• Effective communication and interpersonal skills.
• Strong supplier relationship management and negotiation skills.
• Integrity, accountability, and professional ethics.
• Ability to prioritize tasks and meet strict reporting and statutory deadlines.
• Good understanding of financial controls and risk management.
• Ability to work independently while collaborating effectively with other departments and regional finance teams.
• The Payables Accountant is responsible for managing accounts payable, ensuring timely and accurate tax and statutory compliance, maintaining effective supplier and OEM relationships, and safeguarding the accuracy and integrity of financial records. The role also supports cost control, project costing, financial reporting, and internal controls to enhance operational and financial efficiency across the Kenyan entities.

Key Responsibilities

• Tax and Statutory Compliance
• Prepare, file, and facilitate timely payment of statutory deductions and taxes, including PAYE, NSSF, NITA, HELB, Withholding Tax (WHT), VAT, and import duties, in accordance with applicable legislation.
• Ensure compliance with Kenyan tax laws, statutory requirements, and relevant regulatory deadlines.
• Monitor changes in tax legislation and advise management on their financial and operational implications.
• Liaise with the Kenya Revenue Authority (KRA) and other regulatory bodies on tax matters, assessments, reconciliations and compliance queries.
• Maintain accurate tax records, supporting schedules, and documentation for audits and regulatory reviews.
• Accounts Payable and Supplier Management
• Receive, verify, and record supplier invoices in the accounting system, ensuring accuracy, completeness, appropriate approvals, and compliance with company policies.
• Process supplier payments accurately and within agreed payment terms, subject to cash flow availability and authorized payment approvals.
• Reconcile supplier statements and resolve discrepancies, disputed invoices, and outstanding balances promptly.
• Maintain effective working relationships with OEMs, suppliers, and other vendors to support uninterrupted operations and favourable payment terms.
• Reconcile intercompany accounts and investigate and resolve variances with the relevant entities.
• Maintain accurate accounts payable records and provide regular reports on outstanding payables, due payments, and supplier balances.
• Chair the Procurement Committee responsible for the annual supplier prequalification exercise, ensuring a transparent, documented, and consistent evaluation process in line with company procurement policies.
• Bank Reconciliations and Financial Controls
• Prepare timely bank reconciliations for assigned bank accounts and investigate and resolve unreconciled items.
• Verify the accuracy and completeness of banking transactions and ensure appropriate supporting documentation is maintained.
• Identify unusual transactions, control weaknesses, and discrepancies and escalate material issues to management.
• Ensure compliance with established financial procedures, approval limits, and internal control requirements.
• Support internal and external audits by providing accurate records, reconciliations, and supporting schedules.
• Expense Management and Cost Control
• Verify the accuracy, completeness, classification, and authorization of expenses and ensure appropriate supporting documentation is available.
• Monitor expenditure against approved budgets and identify significant variances for review by management.
• Recommend cost-saving opportunities, process improvements, and measures to enhance spending efficiency.
• Support internal control reviews and implement corrective actions relating to expense management and payment processes.
• Ensure expenses are recorded in the appropriate accounting periods and allocated to the correct cost centres, projects, or departments.
• Project Costing and Financial Analysis
• Support the preparation of project budgets, cost estimates, and project profitability analyses.
• Monitor project expenditure against approved budgets and investigate and report significant cost variances.
• Ensure project-related costs are accurately captured and allocated to the relevant projects.
• Provide financial information to support project cost monitoring, forecasting, and management decision-making.
• Identify cost overruns, potential savings, and other financial risks associated with ongoing and upcoming projects.
• Financial Reporting
• Prepare monthly financial reports for the Kenyan entities, ensuring accuracy, completeness, and timely submission.
• Prepare supporting schedules for expenses, accounts payable, statutory obligations, and other assigned balance sheet and income statement accounts.
• Review expense trends, supplier balances, tax liabilities, and other relevant financial information and highlight significant variances to management.
• Ensure timely completion of assigned month-end closing activities, including reconciliations, accruals, and expense cut-off procedures.
• Maintain proper accounting records in accordance with applicable accounting standards and company policies.
• General Responsibilities
• Maintain an organized and up-to-date filing system for financial, tax, supplier, banking, and procurement records.
• Support the implementation and continuous improvement of accounting systems, policies, and procedures.
• Maintain confidentiality and integrity in handling financial and supplier information.
• Perform other finance-related duties reasonably assigned by the Chief Financial Officer.
• Minimum Qualifications and Experience
• Bachelor of Commerce in Accounting, Finance, or a related discipline.
• CPA Part III qualification or equivalent progress towards a recognized professional accounting qualification.
• Three to five years of relevant experience in accounts payable, taxation, and general accounting within a busy finance department.
• Practical knowledge of Kenyan tax legislation and statutory compliance requirements.
• Experience liaising with KRA and other regulatory bodies on tax and compliance matters.
• Good understanding of International Financial Reporting Standards (IFRS).
• Demonstrated experience in supplier reconciliations, bank reconciliations, expense management, and project costing.
• Proficiency in Microsoft Office, particularly Excel, and accounting or ERP systems.
• Key Competencies
• High attention to detail and accuracy.
• Strong analytical, organizational, and problem-solving skills.
• Effective communication and interpersonal skills.
• Strong supplier relationship management and negotiation skills.
• Integrity, accountability, and professional ethics.
• Ability to prioritize tasks and meet strict reporting and statutory deadlines.
• Good understanding of financial controls and risk management.
• Ability to work independently while collaborating effectively with other departments and regional finance teams.
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