Administrative Assistant

MyJobsInKenya Kenya Other Posted 2026-11-06

AI job insight

Administrative Assistant role supporting senior management through scheduling, correspondence, meeting coordination, records management, procurement and basic finance administration. The posting also covers document handling, supplier liaison, petty cash, M-Pesa records and office operations.

Provides administrative and secretarial support to the Office Manager, Partners and management
Manages calendars, meetings, travel arrangements, agendas, minutes and action points
Handles filing, databases, procurement, supplier quotations and office supplies

Source MyJobsInKenya Salary Not enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.

Check my fit Get alerts for similar jobs Tailor my CV Message employer

Similar jobs

More roles you may want to review before you leave.

Apply at source

CountyNot specifiedCityNot specifiedContractOtherPosted2026-11-06Close dateNot specifiedExperienceNot specifiedSourceMyJobsInKenyaAddressKenya

administrative assistantoffice administrationexecutive supportprocurementrecords managementfinance supportKenyasecuritycall_centerinternshipentregadorfinance

AI summary

Provides administrative and secretarial support to the Office Manager, Partners and management
Manages calendars, meetings, travel arrangements, agendas, minutes and action points
Handles filing, databases, procurement, supplier quotations and office supplies
Maintains petty cash, M-Pesa reconciliation and administrative expense records

Use AI for this job

AI job guide

Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.

AI salary guide

Not enough public data

Not enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.

Can you qualify for this role?

UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
PreferredPractical evidence in security, call_center, internshipThe tags and summary point to skills connected with this role.
RequiredAvailability to work in KenyaThe vacancy is associated with this location.
UnclearComfort with the Other contract termsConfirm hours, duration, probation and benefits at the original source.

Documents to prepare

Likely requiredUpdated CV
Role specificCover letter or short employer message
OptionalProfessional references
Role specificAcademic or professional certificates
VerifyID or passport only after verifying the employer

Application tips for this job

Place your strongest Administrative Assistant evidence in the first half of your CV.
In your cover letter or employer message, connect your experience to MyJobsInKenya and the role in Kenya.
Add concrete examples related to security, call_center, internship, ideally with measurable outcomes or clear responsibilities.
Follow the instructions from MyJobsInKenya; avoid sending documents to unofficial contacts or copied links.
Confirm the deadline, interview location and employer contact before sharing personal documents.
Prepare a polite question about pay, benefits and contract terms for later interview stages.

Source and safety check

MyJobsInKenya
Original source link available
Application method is clear
Deadline not specified

HighThe post may mention payment. Verify directly with the official source before continuing.

Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.

Interview preparation

What experience makes you a strong fit for this Administrative Assistant role in security, call_center?
How have you handled responsibilities similar to those in this job post?
Are you available to work in Kenya under the listed contract or schedule?

Prepare examples with clear responsibilities, tools used and measurable outcomes.
Review the source and research MyJobsInKenya before the interview.

Ask what the first priorities will be in the role and how success will be measured.

Similar jobs to consider

Customer Service Jobs In Kenya Jobs in Not specified Security jobs in Kenya More jobs at MyJobsInKenya More jobs from MyJobsInKenya CV format Kenya Job application letter Kenya Internships in Kenya

Use AI to apply better

After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.

Check my role fit Tailor my CV for this job Generate cover letter / employer message

Original source description

Provide administrative, secretarial and personal assistant support to the Office Manager, Partners and other members of management.
Manage calendars, appointments, meetings and travel arrangements as required.
Organize and coordinate internal and external meetings.
Prepare meeting agendas, take minutes and follow up on action points.
Handle correspondence, telephone calls, emails and general enquiries.
Receive and assist clients, visitors and guests in a professional manner.
Support management in the execution of special projects and assignments.
Maintain efficient physical and electronic filing systems.
Organize, update and maintain company records, databases and contact lists.
Ensure proper storage, retrieval and safekeeping of company documents and records.
Prepare, print, photocopy, scan, bind and distribute documents as required.
Maintain confidentiality of company and client information.
Assist in the review, implementation and maintenance of office administrative procedures and policies.
Ensure proper document control and records management processes are followed.
Monitor office supplies and maintain appropriate stock levels.
Source suppliers and obtain quotations for goods and services.
Coordinate procurement of stationery, office equipment and other operating supplies.
Liaise with suppliers and service providers to ensure timely delivery of goods and services.
Negotiate with suppliers where required to obtain competitive pricing and service terms.
Coordinate procurement arrangements for meetings, training programs, workshops and corporate events.
Manage the printing and replenishment of business cards and corporate stationery.
Maintain petty cash records and supporting documentation.
Maintain M-Pesa transaction records and reconciliations.
Prepare and submit administrative expense reports.
Support banking activities including cheque deposits and other banking transactions.
Assist in invoice preparation, invoice tracking and payment follow-up.
Maintain administrative financial records and schedules.
Provide administrative support to the Finance Department as required.
Coordinate maintenance and servicing of office equipment, computers and related accessories.
Liaise with service providers on office maintenance and repair requirements.
Monitor office facilities and ensure a clean, safe and organized working environment.
Coordinate office housekeeping and workplace welfare initiatives.
Monitor office utilities and report operational issues promptly.
Assist in the administration of office security and workplace safety requirements.
Support office space and resource management initiatives.
Coordinate incoming and outgoing mail, courier services and deliveries.
Maintain and update company contact databases and communication records.
Assist in maintaining and updating the Firm's website and online platforms.
Support preparation and dissemination of internal communications.
Coordinate distribution of corporate materials and promotional items.
Coordinate staff welfare activities and initiatives.
Assist in organizing staff meetings, corporate events and team-building activities.
Coordinate logistics for training sessions, workshops and conferences.
Support onboarding and orientation of new employees.
Assist in planning and coordinating employee engagement initiatives.
Uphold the Firm's policies, procedures and professional standards.
Maintain the highest standards of integrity, professionalism and confidentiality.
Foster positive working relationships with clients, suppliers and colleagues.
Perform any other duties that may be assigned by management from time to time.
Diploma or Bachelor's Degree in Business Administration, Office Management, Secretarial
Minimum of five years' relevant experience in an administrative, office support or secretarial role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
Knowledge of office administration systems and procedures.
Records and document management skills.
Basic bookkeeping and financial administration skills.
Procurement and supplier management skills.
Report preparation and presentation skills.
Strong organizational and planning skills.
Excellent communication and interpersonal skills.
High level of professionalism and integrity.
Strong attention to detail.
Ability to prioritize and manage multiple tasks.
Customer service orientation.
Problem-solving and analytical skills.
Ability to work independently and as part of a team.
Ability to maintain confidentiality.

Source and provenanceSource: MyJobsInKenya. Last checked: 2026-11-06.Kazi Connect is a job discovery service, not the employer. Always confirm the vacancy at the original source.Summaries may be AI-assisted. Report inaccurate content.

Never pay to apply. Always confirm the original source and watch for payment requests, sensitive document requests, or unrealistic promises.