Senior Record Management Assistant Job NLAS

AI summary

National Legal Aid Service (NLAS) is hiring a Senior Record Management Assistant in Nairobi. The role involves managing mail, documents, files, and digitization. Requires a Diploma in Records Management and at least 9 years experience. Apply via email by 14 August 2026.

• Requires Diploma in Records Management or related field.
• At least 9 years work experience, with 3 years at Records Management Officer I level.
• Duties include mail handling, file security, appraisal, and digitization.
• Permanent and pensionable position (Grade 6).
• Salary scale: Kshs 90,468 - 142,202 per month.
• Applications via email only to recruitment@nlas.go.ke by 14/08/2026.

Description

Home » Jobs In Kenya » IT Jobs In Kenya » Senior Record Management Assistant Job NLAS Job Title: Senior Record Management Assistant Date Posted: 13/07/2026 Job Type: Full Time Job Level: Management Employer: National Legal Aid Service Industry: IT Salary: Open Location: Nairobi Country: Kenya Deadline: 14/08/2026 Summary: IT Jobs, National Legal Aid Service Jobs. Looking for an IT job in Kenya? NLAS is hiring a Senior Record Management Assistant skilled in records keeping, document control, and database maintenance. REFERENCE NO. NLAS/SRMA/6/1/2026/20: Qualifications The following are the recognized qualifications for the cadre; At least nine (9) years cumulative work experience, three (3) of which should have been at the grade of Records management officer I or in a comparable position in the Private or the Public sector; Diploma in any of the following disciplines: Record Management, Archives and Records Management, Technology in Archives and Records Management, Information Management, Archives or its equivalent qualification from a recognized institution; Shown merit and ability as reflected in work performance and results. Duties and Responsibilities The: Record Management Senior is responsible for the following functions; Receiving, opening, sorting and recording mails; Maintaining registers for incoming and outgoing mails; Ensuring security of files and documents; Ensuring all pending correspondences are brought to the attention of supervisor and appropriate action taken; Preparing appraisal and disposal schedule of files and documents in liaison with relevant agencies; and Digitizing NLAS documents for circulation and archiving. Remuneration will be in accordance with NLAS Salary Scale: NLAS GRADE 6. Kshs. 90,468 x 7,388 – 97,856 x 7,391 – 105,247 x 7,391 – 112,638 x 7,391 – 120,029 x 7,391 – 127,420 x 7,391 – 134,811 x 7,391 – 142,202 p.m How to Apply NOTE: NLAS Grades 1, 2 & 3 are on a three-years contract basis, renewable once while the rest are on permanent and pensionable terms Interested persons who meet the minimum criteria are requested to submit applications enclosing copies of the following documents. National Identity card Certified copies of relevant academic and professional certificates, Any supporting documents and testimonials.. Detailed Curriculum Vitae with three Referees Application Process More detailed job descriptions for these vacancies can be accessed on our website: www.nlas.go.ke All applications should be submitted ONLINE to recruitment@nlas.go.ke on or before 14th August 2026 at 5:00pm Kenyan time. and the letter quoting the specific position and the reference number e.g., NLAS/CEO/1/1/2026/01 All application letters should be addressed to: Chief Executive Officer, National Legal Aid Service, P.O Box 45597-00100 Nairobi Please note that HARD COPY APPLICATIONS WILL NOT BE ACCEPTED. Only shortlisted and successful candidates will be contacted. Canvassing in any form will lead to automatic disqualification. The National Legal Aid Service is an equal opportunity employer; it does not charge any fee at any stage of the recruitment process. Successful candidates MUST satisfy the requirements of Leadership and Integrity as set out in Chapter six (6) of the Constitution of Kenya and shall be required to present the following documents before being issued with an offer letter; Clearance from Ethics and Anti-Corruption Commission; Tax Compliance Certificate from Kenya Revenue Authority; Certificate of Good Conduct from the Directorate of Criminal Investigations;v Certificate of Clearance from Credit Reference Bureau; and Clearance Certificate from Higher Education Loans Board or proof of ongoing repayments. 🎯 Applying for This Job? Don’t Send a Generic CV. Don’t send the same CV to every job/employer. Have our recruitment team customize your CV to match the requirements of this specific job and improve your chances of getting an interview. Customise My CV For This Job . ⭐ 5-Star Reviews . Job Seeker Testimonials: Professionals Who Got Jobs Through Corporate Staffing Since 2011, Kenyan professionals have trusted Corporate Staffing Services to help them secure employment with leading employers in Kenya and beyond. Read testimonials from candidates who have experienced our recruitment process firsthand and successfully gotten hired through our recruitment services. You Could Be Our Next Success Story . Read How They Got Jobs Through Corporate Staffing GET A JOB FASTER! Applying for a Specific Job? Our recruiters will customise your CV to match the employer's requirements so you can get shortlisted. Customise My CV Used AI to Write Your CV but Not Getting Interviews? Get A FREE CV review and CV Upgrade, plus 3 months job search support from our recruitment team. Contact us today for Free CV Review Do You Have An Upcoming Interview? Get assistance from our experienced HR recruiters. Talk to our team for Interview Preparation & Coaching Browse Top Job Categories Accounting Jobs Administra