Administrative Assistant
AI summary
Hivos East Africa is hiring an Administrative Assistant in Nairobi to provide front office, facilities, travel, procurement, and compliance support. The role requires a Bachelor’s degree in Business Administration or a related field and 2–5 years of administrative experience, preferably in a regional or multinational environment.
- On-site full-time role in Nairobi with a 08/09/2026 deadline
- Front office, facilities, travel, and procurement support duties
- Requires Bachelor’s degree and 2–5 years’ experience
- Experience in a regional or multinational environment preferred
- French language skills are an added advantage
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Open. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in cleaning, domestic, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Hivos East Africa and the role in Not specified.
- Add concrete examples related to cleaning, domestic, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Corporate Staffing Kenya; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Plan to submit before the listed deadline: 2026-09-08.
Source and safety check
- Corporate Staffing Kenya
- Original source link available
- Application method is clear
- Deadline is available: 2026-09-08
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Assistant role in cleaning, domestic?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Hivos East Africa before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
Job Title: Administrative Assistant Date Posted: 04/09/2026 Job Type: Full Time Job Level: Entry Employer: Hivos East Africa Industry: Admin Salary: Open Location: Nairobi Country: Kenya Deadline: 08/09/2026 Administration Jobs. Hivos Jobs. Admin Assistant providing front office and facilities management support, requiring a Bachelor’s degree in Business Administration with 2-5 years administrative experience, in an international NGO environment, on-site role. Key Responsibilities: Front office & facilities management Serve as a point of contact for regional staff and external stakeholders Answering Phone calls Receive in-person visitors Receiving posts and distributing them amongst appropriate staff Manage service provider contracts (leases, internet, office cleaning, office plants, etc). Travel and event logistics Arranging international and domestic travel for staff and visitors (e.g., flights, travel insurance, visas, and accommodation). Assist in the organization and logistics of workshops or meetings for office events Archiving and data management Maintaining both physical and digital filing systems, drafting correspondence, and managing incoming/outgoing mail. Procurement support and asset management Procure and manage inventory and supplies. i.e. stationery, kitchen items, cleaning items Manage all assets (tagging, tracking, maintenance, disposal) Ensure Asset insurances are up to date Vendor Management: track contracting and performance of contracted vendors Secretary to the Country Procurement Committee: schedule meetings, record minutes and ensure action points are closed Staff onboarding assistance Assisting with staff onboarding (e.g., providing administrative guidance, desk allocation and orientation). Legal Compliance Monitor adherence to Operational Safety and Health Requirements: Renew business permits and fire safety certification Process payments Manage office petty cash float. Process vendor payments in a timely manner Prepare payment and purchase requests for assigned purchases. Specifications This is a position for nationals or residents of Kenya with the following requirements: Bachelor’s degree in business administration, Office Management, Secretarial Studies, or a related field. 2-5 years of administrative or office support experience, preferably in a regional or multinational environment. Positive, can-do attitude with proactive approach and strong social skills for diverse team collaboration. Experience: supporting senior managers or leadership teams is an advantage Fluent in English; professional knowledge of French is an asset Skills & Competencies Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams). Ability to manage multiple tasks and prioritize effectively. High attention to detail and accuracy. Strong interpersonal and stakeholder management skills. Ability to handle confidential information with discretion. Problem-solving and proactive coordination skills.