Operations Assistant (IT& Tech Solutions)

AI summary

The role provides administrative support to the Operations and Compliance function, handling financial records, contracts, procurement, and client coordination. Requires a Bachelor's degree and 2-3 years experience in finance, accounting, or operations.

• Mid-level role requiring a Bachelor's degree and 2-3 years experience.
• Key responsibilities include contract management, procurement, and billing coordination.
• Proficiency in Microsoft Office Suite required; financial software skills a plus.

Description

Find a Job + + + + Search Operations Assistant (IT& Tech Solutions) Kaziweza Limited Admin & Office Today Easy apply New Nairobi Full Time IT & Telecoms KSh 60,000 - 75,000 Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Job summary The overall purpose of this role is to provide administrative support to the Operations and Compliance function in managing day-to-day activities for smooth execution of operations and compliance related tasks across the organization. Min Qualification: Bachelors Experience Level: Mid level Experience Length: 2 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Kenya Job descriptions & requirements KEY RESPONSIBILITIES/ACCOUNTABILITIES Financial Support & Analysis Maintain and update financial records in accordance with company policies. Contract & Compliance Management Assist in drafting and reviewing contracts, including NDAs, joint venture agreements, sales agreements, and lease/AMC contracts. Track contract renewals, ensuring timely follow-ups and compliance with terms. Maintain a database of clients, warranties, AMCs, and lease agreements. Coordinate with internal teams to ensure adherence to contract clauses related to support calls, preventive maintenance (PMs), invoicing, and payment terms. Share contract renewal updates on a weekly and monthly basis. Procurement & Billing Coordination Follow up on procurement requests to ensure timely purchases and dispatch of client orders. Work with support and project teams to track LPO (Local Purchase Order) fulfillment and job card submissions. Assist in monitoring open LPOs and ensuring proper billing cycles. Prepare and maintain monthly open LPO reports with necessary follow-up actions. Coordinate PM follow-ups with the support team to ensure accurate and timely AMC billing. Client & Support Coordination Provide support to clients regarding contract-related inquiries and issue resolution. Manage the BDT system for tracking contracts, LPOs, warranties, and billing cycles. Assist in issuing QSYS licenses based on agreed client terms. Handle coordination of VMS SMS bundle recharges, from quote approval to billing. Support team claim approvals and follow-up with payables for reimbursements. Facilitate the creation of new clients in Zoho Desk for task allocation. Track project handovers and ensure warranties are correctly set up in the system. Monitor POCs (Proof of Concept) and follow up with the sales team for closure. Documentation & Reporting Maintain organized records of contracts, LPOs, invoices, job cards, and handovers (both physical and digital). Assist in proper filing of legal and company documents as guided. Assist in preparing reports related to contract renewals, procurement, and financial transactions. General office duties; data entry, filing and document management and reports summary. Performing any other tasks assigned from time to time. QUALIFICATIONS & SKILLS Bachelor’s degree in Finance, Accounting, Economics, or a related field. 2-3 years of prior experience in Finance, Accounting, Operations, Compliance or Contract Management. (Internship experience counts). Excellent written and verbal communication. Strong analytical and problem-solving skills. Detail-oriented with strong time management skills to handle multiple tasks. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), proficiency in a financial software tool is a plus. High attention to detail and accuracy in working with financial data. Good communication, professionalism and interpersonal skills. Ability to work independently and collaboratively in a team. Understanding of basic financial principles and contract management processes. Log In and Apply Important safety tips Do not make any payment without confirming with the BrighterMonday Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job Log in to apply now Continue with Google Continue with Linkedin Or continue with Forgot Password? Keep me logged in Log in Don't have an account? Sign Up to Apply Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Activate Notifications Stay productive - get the latest updates on Jobs & News Activate Deactivate Notifications Stop receiving the latest updates on Jobs & News Deactivate This action will pause all job alerts. Are you sure? Cancel Proceed Similar jobs Lorem ipsum dolor sit amet consectetur adipiscing elit Lorem ipsum Lorem ipsum dolor (Location) Lorem ipsum Confidential 3 years ago Lorem ipsum dolor sit amet consectetur adipiscing elit Lorem ipsum Lorem ipsum dolor (Location) Lorem ipsum Confidential 3 years ago View More Stay Updated Join our newsletter and get the latest job listings and career insights delivered straight to your inbox. v2.homepage.newsletter_signup.choose_type Jobseeker Employer Email address * We care about the protection of y