Deputy Lead- Transport

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Find a Job + + + + Search Deputy Lead- Transport NFT Consult Supply Chain & Procurement Today Easy apply New Nairobi Full Time Manufacturing & Warehousing KSh 105,000 - 150,000 Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Job summary The Deputy Lead–Transport manages end-to-end transport operations, fleet planning, transporter performance, invoice validation, reconciliation, financial coordination, compliance, OTIF delivery, cost control, and accurate, timely operational and financial data reporting standards. Min Qualification: Diploma Experience Level: Mid level Experience Length: 4 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Kenya Job descriptions & requirements Key Responsibilities 1. Fleet Planning & Daily Transport Coordination • Plan and coordinate daily fleet deployment in alignment with dispatch plans issued by the Lead Dispatch & Fulfilment. • Ensure vehicle availability matches delivery schedules, routes, and load requirements. • Coordinate with transporter supervisors and owners to resolve vehicle shortages, breakdowns, or late arrivals. • Escalate risks that may impact OTIF, including vehicle unavailability, route constraints, or manpower gaps. 2. Transport Execution & Resource Optimisation • Maximise utilisation of transport assets through effective routing, sequencing, and load consolidation. • Identify and eliminate bottlenecks such as loading delays, poor slot adherence, or idle vehicle time. • Monitor turnaround times and implement corrective actions to reduce dwell time and cost leakages. 3. Transporter Financial Management – A/R & A/P • Own end-to-end A/P execution for transporters, including: ○ Invoice collection ○ Rate verification ○ POD and trip sheet validation • Manage A/R follow-ups where applicable (claims, recoveries, penalties). • Ensure transporter invoices are: ○ Accurate ○ Contractually compliant ○ Fully supported by documentation • Resolve discrepancies within defined TATs before submission for approval. • Coordinate closely with Finance and Audit teams to ensure clean reconciliations and on-time payments. 4. VIM Invoice Submission & Control Discipline • Submit verified transporter invoices into Finance for booking and functional approval. • Ensure no incomplete, unsupported, or incorrect invoice enters the VIM workflow. • Track invoice status through approval and payment cycles and follow up on rejections or queries. • Maintain a complete audit trail of all transporters financial transactions. 5. Transport Partner Relationship Management • Maintain professional, execution-focused relationships with transport partners. • Monitor transporter attendance, reliability, and service discipline. • Address operational issues promptly while escalating chronic or contractual breaches through governance channels. 6. Performance Monitoring & Reporting • Maintain dashboards covering: ○ Vehicle availability ○ Route adherence ○ Delivery delays ○ Transporter service performance ○ Cost and utilisation metrics • Submit structured daily, weekly, and monthly performance reports. • Highlight risks, recurring failures, and improvement opportunities. 7. Compliance, Risk & Escalation • Ensure transport operations comply with safety, legal, and company standards. • Identify transport-related risks (delays, damages, documentation gaps) and escalate proactively. • Support audits by providing accurate transport and financial records. 8. Continuous Improvement & Project Support • Implement Lean and Kaizen initiatives to improve transport efficiency and cost control. • Participate in transport-related improvement projects and cross-functional initiatives. • Execute ad hoc transport tasks assigned by leadership, without compromising core controls. KPIs, Scorecard & Deliverables Core KPIs • Vehicle availability vs plan (%) • Transport cost per unit / per trip • Transporter Invoice reconciliation TAT • Number of invoice discrepancies / rejections Scorecard Logic • Daily: Fleet readiness and delay review • Weekly: Transporter performance and cost review Key Deliverables • Daily fleet deployment plans • Transporter performance dashboards • A/P and A/R trackers • POD and documentation logs • Transport risk and escalation reports AUTHORITY & BOUNDARIES Authority • Transport execution planning and coordination • Transporter financial execution (A/R & A/P) No Authority • VIM invoice approval • Final payment approval • Commercial rate negotiation (unless delegated) • Policy or SOP ownership Log In and Apply Important safety tips Do not make any payment without confirming with the BrighterMonday Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job Log in to apply now Continue with Google Continue with Linkedin Or continue with Forgot Password? Keep me logged in Log in Don't have an account? Sign Up to Apply Share link Share on WhatsApp Share on Linked