Receptionist

AI summary

The company is seeking a Receptionist to serve as the first point of contact, providing professional reception and administrative support. Requires a Diploma in Business Administration or related field and 1-2 years of experience in a busy reception or front office role. Full-time position based in Nairobi.

• Diploma in Business Administration or related field required.
• 1-2 years experience in reception or front office role.
• Proficiency in Microsoft Office (Word, Excel, Outlook) essential.

Description

Find a Job + + + + Search Receptionist BrighterMonday Consulting Admin & Office 1 month ago Easy apply Nairobi Full Time Manufacturing & Warehousing Confidential Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Job summary To serve as the first point of contact for the company, providing professional, courteous, and efficient reception and administrative support to ensure a positive impression on visitors, clients and staff. Min Qualification: Diploma Experience Level: Entry level Experience Length: 1 year Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Kenya Job descriptions & requirements Reports To: Asst. General Manager dotted line to HR. staff Department: Administration Purpose of the Job To serve as the first point of contact for the company, providing professional, courteous, and efficient reception and administrative support to ensure a positive impression on visitors, clients and staff. Job Accountabilities/Key Responsibilities Greet and welcome visitors, clients and staff in a professional and friendly manner. Answer, screen and direct incoming telephone calls efficiently. Manage visitors and notify relevant staff of arrivals. Schedule, coordinate and manage meeting room bookings and appointments. Handle incoming and outgoing mail and issuance of cheque to suppliers. Perform general administrative tasks including, collection of documents as advised, photocopying, scanning, data collection and entry. Maintain a clean, tidy and professional reception area at all times. Filing Jojo, FTA & Polyplay leave forms when required to and in an alphabetic manner Provide accurate information and assistance to internal and external stakeholders. Support the HR and marketing team as required e.g. Making quotations as guided by marketing staff, assisting in company event deco’s. Assisting staff in getting accessories to ensure compliance when there are organized company events Assisting messengers in attaining signatures on documents and collection of cheques. Assisting in communication convergence forums e.g. Briefing staff on the Newsletter as shared, putting up Newsletter on the notice board. Handling, timely escalating and maintaining data on customer complaints as well assisting sending of Technicians to clients in liaison with the Customer Service Assistant. Updating report of handled customer concerns in liaison with the CSA. Attending to customer queries and escalating when need be Orientation of new staff in the company. Person Specification Education & Experience Diploma in Business Administration, Secretarial Studies, or related field. Minimum 1–2 years of experience in a busy reception or front office role. Skills & Competencies Excellent verbal and written communication skills. Professional telephone etiquette and strong interpersonal skills. Good organizational and multitasking abilities. Pleasant personality with a customer-service orientation. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to remain calm and polite under pressure. High level of confidentiality and integrity. Desired Attributes Smart, well-groomed and presentable appearance. Proactive, reliable and flexible. Ability to work independently with minimal supervision. Key Interactions Internal: CEO, Group staff, All departments and staff External: Clients, visitors, suppliers and service providers Direct Reports: (As directed) Log In and Apply Important safety tips Do not make any payment without confirming with the BrighterMonday Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job Log in to apply now Continue with Google Continue with Linkedin Or continue with Forgot Password? Keep me logged in Log in Don't have an account? Sign Up to Apply Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Activate Notifications Stay productive - get the latest updates on Jobs & News Activate Deactivate Notifications Stop receiving the latest updates on Jobs & News Deactivate This action will pause all job alerts. Are you sure? Cancel Proceed Similar jobs Lorem ipsum dolor sit amet consectetur adipiscing elit Lorem ipsum Lorem ipsum dolor (Location) Lorem ipsum Confidential 3 years ago Lorem ipsum dolor sit amet consectetur adipiscing elit Lorem ipsum Lorem ipsum dolor (Location) Lorem ipsum Confidential 3 years ago View More Stay Updated Join our newsletter and get the latest job listings and career insights delivered straight to your inbox. v2.homepage.newsletter_signup.choose_type Jobseeker Employer Email address * We care about the protection of your data. Read our Notify Me We care about the protection of your data. Read our privacy policy .