Workplace & Administration Coordinator Job Keep IT Cool

AI summary

Keep IT Cool is hiring a Workplace & Administration Coordinator in Nairobi. The role involves office management, facilities coordination, vendor management, asset administration, fleet administration, and workplace H&S compliance. Requires a Bachelor's degree and at least 2 years experience in office administration or related fields.

• Bachelor's degree in Business Admin or related field required
• At least 2 years experience in office administration or workplace management
• Manages office operations, vendors, assets, and fleet
• Full-time position in Nairobi
• Deadline: 31/07/2026

Description

Home » Jobs In Kenya » Administration Jobs In Kenya » Workplace & Administration Coordinator Job Keep IT Cool Job Title: Workplace & Administration Coordinator Date Posted: 17/07/2026 Job Type: Full Time Job Level: Management Employer: Keep IT Cool Industry: Administration Salary: Open Location: Nairobi Country: Kenya Deadline: 31/07/2026 Summary: Administration Jobs, Keep IT Cool Jobs. Looking for an administration job in Kenya? Keep IT Cool is hiring a Workplace & Administration Coordinator skilled in office administration, facilities coordination, and procurement management. Responsibilities Workplace & Facilities Management Ensure all offices, workspaces, and common areas are clean, safe, and well-maintained. Coordinate repairs, maintenance, and improvement works. Ensure utilities and essential workplace services remain operational. Conduct routine workplace inspections and recommend improvements. Administration & Office Operations Manage office supplies, consumables, and stationery. Coordinate courier services, mail, and document distribution. Maintain administrative records and filing systems. Support company events, meetings, and staff activities. Vendor & Contract Management Source and manage suppliers for office services and facilities. Monitor vendor performance against agreed service levels. Coordinate contract renewals and service agreements. Review quotations and support procurement processes. Ensure value for money across all administrative services. Asset Administration Maintain an up-to-date fixed asset register. Coordinate issuance and return of company assets. Conduct routine asset verification exercises. Monitor asset maintenance and replacement schedules. Support annual asset audits. Fleet Administration Maintain vehicle documentation, insurance, and licensing records. Coordinate servicing and statutory inspections. Support travel bookings, accommodation, and logistics for employees and visitors. Maintain vehicle utilization and maintenance records. Workplace Health, Safety & Compliance Coordinate workplace health and safety programmes. Ensure compliance with occupational health and safety requirements. Maintain emergency preparedness procedures. Coordinate fire safety inspections and drills. Support incident reporting and corrective actions Requirements Bachelor’s degree in Business Administration, Facilities Management, Procurement & Supply Chain, Public Administration, or a related field. At least two(2) years’ experience in office administration, workplace management, facilities coordination, or corporate services. Experience managing vendors, facilities, and office operations. Strong knowledge of workplace health and safety requirements. Experience maintaining administrative records and asset registers. Excellent organisational and problem-solving skills. Highly organised and proactive. Customer-service oriented. Calm under pressure. High integrity and professionalism. How to Apply Click here to apply 🎯 Applying for This Job? Don’t Send a Generic CV. Don’t send the same CV to every job/employer. Have our recruitment team customize your CV to match the requirements of this specific job and improve your chances of getting an interview. Customise My CV For This Job . ⭐ 5-Star Reviews . Job Seeker Testimonials: Professionals Who Got Jobs Through Corporate Staffing Since 2011, Kenyan professionals have trusted Corporate Staffing Services to help them secure employment with leading employers in Kenya and beyond. Read testimonials from candidates who have experienced our recruitment process firsthand and successfully gotten hired through our recruitment services. You Could Be Our Next Success Story . Read How They Got Jobs Through Corporate Staffing GET A JOB FASTER! Applying for a Specific Job? Our recruiters will customise your CV to match the employer's requirements so you can get shortlisted. Customise My CV Used AI to Write Your CV but Not Getting Interviews? Get A FREE CV review and CV Upgrade, plus 3 months job search support from our recruitment team. Contact us today for Free CV Review Do You Have An Upcoming Interview? Get assistance from our experienced HR recruiters. Talk to our team for Interview Preparation & Coaching Browse Top Job Categories Accounting Jobs Administration Jobs Audit Jobs Banking Jobs Communication Jobs Credit Control Jobs Customer Service Jobs Director Jobs Driver Jobs Engineer Jobs Finance Jobs Graphic Designer Jobs Health & Safety Jobs Hotel Jobs Human Resource Jobs Information Technology Jobs Internships Jobs Journalism Jobs Legal Jobs Logistics Jobs Media Jobs NGO Jobs Procurement Jobs Public Relations Jobs Quality Control Jobs Quantity Surveyor Jobs Sales & Marketing Jobs Quantity Surveyor Jobs Technician Jobs Tours & Travel Jobs Employer Testimonials Trusted by Leading Employers In Kenya For Recruitment & HR Services. We have recruited for leading organisations in Kenya such as Safaricom Sacco, UN Women, Nivea, Weetabix, Kimfay, Superior Homes, Domino