Facilities Manager NGO Job Natural State

AI summary

Natural State is hiring a Facilities Manager for the Center for Nature Economy in Nairobi. The role oversees facilities, infrastructure, hospitality, and site staff to ensure a well-maintained environment. Candidates should have experience in facility operations and hands-on technical skills.

• Must have hands-on technical skills in electrical, plumbing, and carpentry.
• Responsible for guest/hospitality management and staff supervision.
• Full-time management position in Nairobi.

Description

Job Title: Facilities Manager for the Center for Nature Economy Date Posted: 09/07/2026 Job Type: Full Time Job Level: Management Employer: Natural State Industry: Administration Salary: Open Location: Nairobi Country: Kenya Deadline: 23/07/2026 Summary: Looking for an administration job in Kenya? Natural State is hiring a Facilities Manager for the Center for Nature Economy skilled in facility operations, infrastructure maintenance, sustainable building management, and logistics coordination. Role Summary The Site/Facilities Manager is responsible for the safe, efficient, and professional day-to-day operation of the Centre for the Nature Economy. The role ensures that trainees, researchers, partners, donors, staff, and visitors experience a well-maintained, functional, and welcoming environment. Reporting to the Head of the Centre for the Nature Economy, the postholder will oversee all facilities, infrastructure, accommodation, hospitality services, grounds, vehicles, and site-based staff. The role combines facilities management, hospitality services, operational coordination, staff supervision, and practical maintenance responsibilities, ensuring that the Centre operates effectively as a learning, training, innovation, and demonstration facility. The Site/Facilities Manager serves as the operational focal point for the Centre, maintaining critical infrastructure, coordinating service providers, supporting programme delivery, and ensuring high standards of safety, presentation, hospitality, and operational excellence. Key Responsibilities Responsibilities: Facilities & Infrastructure Management (with Hands-On Technical Focus) Basic Technical Repairs Electrical Systems: Troubleshoot and resolve basic electrical issues (e.g., tripped breakers, faulty outlets, lighting problems). Identify issues requiring a licensed electrician and escalate appropriately. Plumbing & Water Systems: Diagnose and repair pipe breakages, leaky taps, blocked drains, and toilet malfunctions. Maintain water pumps, tanks, and rainwater harvesting systems. General Handyman Duties: Perform minor carpentry, painting, and structural repairs as needed to maintain buildings and guest facilities. Critical Systems Oversight: Ensure reliable operation of solar power systems, monitoring performance and performing basic maintenance (e.g., cleaning panels, checking batteries). Maintain internet and IT infrastructure in coordination with the IT Support Officer, troubleshooting basic connectivity issues. Establish and implement preventive maintenance schedules for all systems and equipment. Vehicle Fleet Management: Oversee NATURAL STATE vehicles based at the Centre, ensuring regular cleaning, logbook maintenance, and prompt reporting of issues. Coordinate with central Operations on major maintenance, insurance renewals, and annual services. Grounds & Building Maintenance: Oversee all maintenance of buildings, grounds, and equipment. Ensure the site is safe, functional, clean, and professionally presented at all times. Supervise the gardener and cleaners to maintain high standards of presentation. Guest & Hospitality Management Seamless Guest Experience: Oversee all aspects of the guest experience for trainees, researchers, donors, and visitors, ensuring their needs are met with professionalism, warmth, and cultural sensitivity. Hospitality Operations: Manage hospitality-related stock (food, supplies, linens), implement stock-keeping systems, and oversee dietary requirements, sleeping arrangements, and laundry services. Guest Calendar & Coordination: Maintain a guest calendar and coordinate closely with Centre staff and program teams to ensure smooth scheduling and delivery of courses and events. Financial Administration: Facilitate the issuance of invoices to paying guests and collect payments as needed, following established procedures. Team Leadership & Management Site Team Management: Directly manage and mentor the site team, fostering an inclusive, caring, and high-performance work environment. Positions include: Research Centre Officer Cook and Assistant Cook IT Support Officer Cleaners Gardener Night Guard Site Maintenance Fixer Scheduling & Coverage: Ensure appropriate staffing coverage at all times, including coverage for leave and illness. Performance & Development: Conduct regular check-ins, performance reviews, and identify training needs for site staff. Policy Implementation & Compliance Operational Policies: Implement and uphold the Centre’s maintenance, guest management, and operational policies and processes. Health & Safety: Ensure all health, safety, and security protocols are followed, conducting regular checks and staff briefings. Insurance & Compliance: Maintain required insurance policies for the Centre and ensure all activities comply with relevant regulations and NATURAL STATE policies. Minimum requirements Education: Bachelor’s degree (B.A.) or higher, preferably in Hospitality Management, Business Administration, Facilitie