Talent Senior Associate Job Nova Pioneer

AI summary

Nova Pioneer is hiring a Talent Senior Associate based in Nairobi, Kenya. The role involves managing recruitment processes, payroll administration, and employer branding. This is a full-time management level position.

• Manage recruitment from vacancy approval to onboarding.
• Coordinate monthly payroll and benefits administration.
• Partner with hiring managers and contribute to regional talent initiatives.

Description

Home » Jobs In Kenya » HR Jobs In Kenya » Talent Senior Associate Job Nova Pioneer Job Title: Talent Senior Associate Date Posted: 15/07/2026 Job Type: Full Time Job Level: Management Employer: Nova Pioneer Industry: HR Salary: Open Location: Nairobi Country: Kenya Deadline: 31/07/2026 Summary: HR Jobs, Nova Pioneer Jobs. Looking for an HR job in Kenya? Nova Pioneer is hiring a Talent Senior Associate skilled in recruitment, talent acquisition, employer branding, and candidate onboarding. About the Role As a senior individual contributor within the Talent team, you will exercise sound judgement, independently manage routine and moderately complex Talent matters, proactively identify and mitigate risks, and drive continuous improvement across Talent systems and processes. You will also contribute to regional Talent initiatives, support the development of more junior Talent teammates, and champion a culture of excellence, accountability, and continuous growth across Nova Pioneer. Key Responsibilities include: Recruitment & Talent Acquisition Partner with hiring managers to understand staffing requirements, clarify role profiles and develop appropriate recruitment approaches. Support managers in creating and independently running strategic recruitment plans from the wider East African ecosystem. Manage recruitment processes for assigned roles from vacancy approval through to appointment and onboarding. Support hiring managers in developing recruitment timelines, sourcing strategies, interview processes and candidate assessments. Screen applications and conduct interviews for junior and mid-level roles in partnership with hiring managers. Support in the creation of recruitment and hiring tools as needed: job description, phone screen questions, performance tasks, final interview tools and reference checks. Coordinate candidate assessments, interview feedback and hiring decisions, providing appropriate guidance and insights throughout the process. Maintain regular communication with hiring managers and other stakeholders to ensure recruitment processes remain on track and emerging risks or delays are addressed. Ensure recruitment processes comply with approved staffing structures, budgets, internal hiring policies and applicable employment requirements. Ensure candidates receive timely, professional and thoughtful communication throughout the recruitment process. Monitor candidate and hiring-manager feedback and identify opportunities to strengthen the recruitment process and Nova Pioneer employer brand. Maintain accurate recruitment records, candidate information and recruitment data within relevant Talent systems. Support the preparation and administration of offers of employment and ensure that all required approvals and pre-employment checks are completed. Partner with relevant stakeholders to ensure a smooth transition from recruitment into onboarding. Payroll and Benefits Administration Coordinate and manage the monthly payroll process in partnership with the Talent Lead, Finance team and external payroll providers. Maintain and communicate the annual payroll calendar, ensuring that payroll activities, approvals and statutory deadlines are completed timeously. Collect, review and process approved payroll inputs, including new appointments, employee exits, salary changes, allowances, benefits, deductions, leave-related adjustments and other employee changes. Verify payroll information against approved contracts, letters, trackers and supporting documentation to ensure completeness and accuracy. Maintain accurate employee and payroll information within the payroll system. Conduct payroll validation and reconciliation checks, investigating and resolving discrepancies before payroll approval. Prepare payroll reports, variance analyses, bank-payment information and other required payroll documentation for review and approval. Coordinate the review and approval of payroll in accordance with established payroll controls and approval processes. Work closely with Finance to support payroll reconciliations, payroll accounting, general-ledger reporting and the resolution of payroll-related queries. Support compliance with applicable payroll legislation, statutory deductions, reporting requirements and submission deadlines. Liaise with payroll-system providers, external consultants, statutory bodies and benefits providers to resolve payroll or system-related matters. Support internal and external payroll audits by maintaining accurate records and providing required documentation. Manage employee enrolments, amendments and exits relating to medical, pension and other employee benefits. Provide clear and accurate guidance to teammates and managers on payroll and benefits processes and resolve payroll-related queries professionally and confidentially. Identify payroll risks, control gaps and process inefficiencies and recommend practical improvements. Maintain comprehensive payroll process documentation, monthly checklis