Finance and Admin Assistant

AI summary

Finance & Administration Assistant role in Nairobi reporting to the Senior Accountant. Supports day-to-day accounting, procurement, and office administration, including QuickBooks transactions, bank reconciliations, vendor management, asset registers, and compliance with Kenyan finance laws and donor requirements. Full-time, 8 to 5, entry level with 2 years’ experience required.

• Full-time role in Nairobi, Monday to Friday 8 to 5
• Requires Bachelor’s in Finance or related field and at least CPA II
• Must have 2 years’ experience in accounting, procurement, and administration
• QuickBooks and MS Excel skills required
• Applicant must be a mature born-again Christian with verifiable testimony
• Must provide a valid Certificate of Good Conduct

Original source description

Find a Job + + + + Search Finance and Admin assistant Human Capital Advisory Accounting, Auditing & Finance Today Easy apply New Nairobi Full Time Recruitment Confidential Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Job summary Reporting to the Senior Accountant, the Finance & Administration Assistant is responsible for supporting the day-to-day finance, procurement, and administrative functions of the organization. The role assists in maintaining accurate financial records, coordinating procurement and office administration activities, and ensuring compliance with organizational policies, donor requirements, and statutory regulations. The position supports efficient operations while safeguarding the integrity of financial and administrative processes in line with the organization's mission, vision, and strategic objectives. Min Qualification: Bachelors Experience: Level: Entry level Experience: Length: 2 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Kenya Job descriptions & requirements: Role Details: You are expected to: 1) Assist the Senior Accountant in all aspects of the day-to-day accounting function such as cashflow management, reporting and audit (both internal &external) in accordance with statutory laws, donor guidelines, and organizational policies. 2) Process all assigned financial transactions in the accounting software i.e. QuickBooks and Reconciliation of all bank and cash accounts on a monthly basis. 3) Coordinate office administrative functions including office supplies, utilities, maintenance, transport, logistics, insurance cover renewals, service contracts, meeting logistics, and staff welfare procurement to ensure efficient organizational operations. 4) Collaborate with program teams to understand procurement needs and align them with budgets cost-effectively. 5) Support operations and compliance of the procurement committees at each project centre, Coordinate vendor selection, tendering, and contract administration. 6) In collaboration with the Senior Accountant, process supplier and contractor payments in line with approved budgets. 7) Maintain accurate asset registers, coordinate asset acquisitions, transfers and disposals, and oversee periodic stock counts. 8) Prepare timely finance, procurement and administrative reports to support management decision-making. 9) Support the Management in maintaining effective working relationships with suppliers, partners and other stakeholders. 10) Support the implementation of internal controls to safeguard financial, procurement and administrative processes 11) Support cost-effective restocking and procurement at all times. 12) Support HR & Senior Accountant in procurement of staff welfare services (medical insurance, WIBA, pension, payroll-related contracts etc). 13) Build strong viable working relationships with other organizational locations and departments. 14) Other related duties as may be assigned. Candidate Profile - Minimum Requirements: Bachelor’s Degree in Finance or related field; Be a holder of at least CPA II (Sec 3/4) certification or equivalent. (Updated membership of relevant professional body e.g. ICPAK will be an added advantage) MUST be a mature born-again Christian with a supporting verifiable testimony. Be above 26 years of age. MUST have at least 2 years of progressive work experience: in a busy accounting, procurement, and administration role preferably in a community-based organization or other relevant institution. Good working knowledge of Kenyan finance laws and donor-funded project requirements. Strong accounting knowledge, procurement procedures, and financial reporting. Capacity to interpret financial data and identify variances. MUST have a valid Certificate of Good Conduct from the relevant government authorities. Proficient in MS Office especially MS Word, MS Excel, MS Powerpoint Excellent knowledge of accounting software preferably QuickBooks. Be able to perform well under minimum supervision and occasionally demanding circumstances Excellent communication skills (internal and external) in both written and spoken English, Swahili, and interpersonal skills. Able to set priorities and work under pressure for meeting deadlines Have an enthusiastic approach to work, ability to perform under minimum supervision, pressure and demanding circumstances MUST be flexible, self-motivated, hardworking and a team player. Have good attention to detail, planning/organizational skills and ability to meet strict deadlines Log In and Apply Important safety tips Do not make any payment without confirming with the BrighterMonday Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job Log in to apply now Continue with Google Continue with Linkedin Or continue with Forgot Password? Keep me logged in Log in Don't have an account? Sign Up to Apply Share link Share on WhatsApp Sha