Tupande Administration Supervisor NGO Job OAF

AI summary

One Acre Fund seeks an Administration Supervisor with 3+ years’ manufacturing experience to manage office operations, casual labour contracting, and utility documentation for a biochar facility in Nairobi. The role includes records management, compliance, and supervising an admin officer and 2-4 suppliers.

• Requires 2-3+ years as office assistant, executive assistant, or admin supervisor
• Must have experience managing high-volume casual contracting and payroll under Kenyan labor law
• Diploma in Business, Public Administration, or related field preferred

Description

Home » Jobs In Kenya » Administration Jobs In Kenya » Tupande Administration Supervisor NGO Job OAF Job Title: Tupande Administration Supervisor (Fixed-Term) Date Posted: 20/07/2026 Job Type: Full Time Job Level: Management Employer: One Acre Fund Industry: Admin Salary: Open Location: Nairobi Country: Kenya Deadline: 08/09/2026 Summary: Administration Jobs. OAF Jobs. Looking for an administration job in Kenya? OAF is recruiting a Tupande Administration Supervisor position. Proficiency in office management, casual labor administration, and record keeping is required. About the Role Seeking an Administration Supervisor with 3+ years’ manufacturing or industrial experience to manage office operations, casual labour contracting, and utility documentation for a biochar facility. Responsibilities Office and Records Management Manage day-to-day office operations including supplies, equipment, and a clean and organized workspace Maintain accurate records of administrative activities including employee files, invoices, and operational documentation Handle incoming and outgoing communications including phone calls, emails, and correspondence Coordinate meetings, appointments, and travel arrangements for facility leadership Casual Labor Administration Own casual labor contracting for the Biochar facility, ensuring sufficient casuals required for production at any given time Maintain accurate records of casual engagement periods, daily rates, and shift deployment Ensure processing of casual payroll in line with company policies and Kenyan labor regulations Ensure casual labor documentation complies with company policy and Kenyan labor law Compliance and Customer Service Ensure all administrative activities comply with company policies and relevant regulatory requirements Greet and assist visitors, clients, suppliers, and verification auditors, ensuring a professional experience Maintain confidentiality of sensitive information at all times Monitoring, Reporting, and Verification Collect and submit all utility documentation required for MRV, including electricity, diesel, water, and packaging Maintain employment records (number of employees, roles, demographics) Support stakeholder engagement and grievance documentation May manage an Administration Officer later on May manage 2-4 suppliers Career Growth and Development We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career. Qualifications Across all roles, these are the general qualifications we look for. For this role specifically, you will have: Work experience: 2-3+ years working experience as an office assistant, executive assistant, or administration supervisor Casual labor administration experience: Demonstrated experience managing high-volume casual contracting and payroll in line with Kenyan labor law Knowledge and experience in Environmental, Occupational Health and Safety in the workplace Minimum academic qualification: Diploma in Business, Public Administration, or related field is often preferred Comfortable with collecting and submitting invoice and utility data as required Attention to detail: Ensures all administrative records and MRV submissions are accurate and timely Problem-solving: Establishes root cause and finds solutions to meet administrative and compliance targets Written and verbal communication: Strong communication skills to engage with staff, suppliers, casuals, and visitors Ability to work as part of a team: Teamwork champion to help all departments deliver their deliverables Time management: Ensures adequate time to complete administrative tasks to the desired output and quality standards Technological proficiency: Familiarity with office software such as Google Workspace (Sheets, Docs) and Microsoft Office (Excel, Word) Closing date 8th September 2026 How to Apply Click Here to Apply 🎯 Applying for This Job? Don’t Send a Generic CV. Don’t send the same CV to every job/employer. Have our recruitment team customize your CV to match the requirements of this specific job and improve your chances of getting an interview. Customise My CV For This Job . ⭐ 5-Star Reviews . Job Seeker Testimonials: Professionals Who Got Jobs Through Corporate Staffing Since 2011, Kenyan professionals have trusted Corporate Staffing Services to help them secure employment with leading employers in Kenya and beyond. Read testimonials from candidates who have experienced our recruitment process firsthand and successfully gotten hired through our recruitment services. You Could Be Our Next Success Story . Read How They Got Jobs Through Corporate Staffing GET A JOB FASTER! Applying for a Specific Job? Our