Administrative Assistant – IFF Job AGL Nairobi, Kenya

AI summary

Africa Global Logistics (AGL) is hiring an Administrative Assistant to provide executive support, manage calendars, coordinate meetings, prepare reports, handle correspondence, and maintain records. Based in Nairobi, the role requires a Bachelor's/Diploma in Business Administration and at least 2 years of experience supporting senior management. This is a full-time, entry-level position.

• Full-time, entry-level administrative role in Nairobi
• Requires 2+ years experience supporting executives
• Bachelor's Degree or Diploma in Business Administration or related field
• Duties include calendar management, reporting, correspondence, and office administration

Description

Home » Jobs In Kenya » Administration Jobs In Kenya » Administrative Assistant – IFF Job AGL Nairobi, Kenya Job Title: Administrative Assistant – IFF Date Posted: 22/07/2026 Job Type: Full Time Job Level: Entry Employer: Africa Global Logistics Industry: Administration Salary: Open Location: Nairobi Country: Kenya Deadline: 05/08/2026 Summary: Administration Jobs. AGL Jobs. Looking for an administration job in Kenya? AGL – Africa Global Logistics is hiring an Administrative Assistant – IFF to provide administrative support and ensure smooth day-to-day business processes. The role is based in Nairobi and experience in administration is required. Key Responsibilities Executive Calendar & Meeting Management Manage and coordinate the executive’s calendar, appointments, meetings, and travel arrangements. Schedule and organize internal and external meetings, ensuring timely circulation of agendas and meeting materials. Prepare meeting logistics, conference facilities, and visitor arrangements. Record, distribute, and monitor meeting action points and follow-up activities. Reporting & Business Coordination Collect, collate, and consolidate information, reports, KPIs, and statistics from section heads. Prepare weekly, monthly, quarterly, and ad-hoc business reports. Support management reviews by preparing presentations, dashboards, and briefing materials. Track action items arising from management meetings and ensure timely closure. Correspondence & Communication Management Handle incoming and outgoing correspondence, including emails, letters, phone calls, and official communications. Draft, proofread, and edit reports, presentations, business correspondence, minutes, and executive briefs. Act as a key liaison between the Head of IFF and internal/external stakeholders. Records & Document Management Maintain and organize key business records, files, and documentation in both physical and digital formats. Ensure proper filing, version control, retrieval, and archiving of documents. Track documents submitted for approval and monitor progress until completion. Ensure compliance with document retention and confidentiality requirements. Office Administration Attend to visitors, clients, customers, and employees professionally and courteously. Ensure proper housekeeping, organization, and readiness of the executive office and meeting facilities. Coordinate office supplies and administrative requirements as needed. Assignment Tracking & Follow-Up Track assignments and deliverables assigned to direct reports (N-1 managers) on a weekly and monthly basis. Monitor progress of agreed actions and provide status updates to management. Follow up with stakeholders to ensure timely completion of tasks and commitments. Confidentiality & Compliance Handle sensitive business information with the highest level of discretion and confidentiality. Maintain professional standards and comply with company policies and procedures. General Administrative Support Manage competing priorities effectively and work independently with minimal supervision. Demonstrate flexibility in responding to changing business requirements and priorities. Undertake any other duties and responsibilities assigned from time to times on internal events, conferences, speeches, social networks, and media. Qualifications Bachelor’s Degree / Diploma in Business Administration, Management, Office Administration, or related field. Minimum 2 years of experience supporting senior management or executives. Experience in logistics, freight forwarding, supply chain, or a multinational environment is an added advantage. How to Apply Click here to apply 🎯 Applying for This Job? Don’t Send a Generic CV. Don’t send the same CV to every job/employer. Have our recruitment team customize your CV to match the requirements of this specific job and improve your chances of getting an interview. Customise My CV For This Job . ⭐ 5-Star Reviews . Job Seeker Testimonials: Professionals Who Got Jobs Through Corporate Staffing Since 2011, Kenyan professionals have trusted Corporate Staffing Services to help them secure employment with leading employers in Kenya and beyond. Read testimonials from candidates who have experienced our recruitment process firsthand and successfully gotten hired through our recruitment services. You Could Be Our Next Success Story . Read How They Got Jobs Through Corporate Staffing GET A JOB FASTER! Applying for a Specific Job? Our recruiters will customise your CV to match the employer's requirements so you can get shortlisted. Customise My CV Used AI to Write Your CV but Not Getting Interviews? Get A FREE CV review and CV Upgrade, plus 3 months job search support from our recruitment team. Contact us today for Free CV Review Do You Have An Upcoming Interview? Get assistance from our experienced HR recruiters. Talk to our team for Interview Preparation & Coaching Browse Top Job Categories Accounting Jobs Administration Jobs Audit Jobs Banking Jobs Communication Jobs